Multi-Location WiFi Management - One Dashboard, All Venues

The Problem

Multi-location businesses struggle with inconsistent guest WiFi experiences, fragmented data, and no way to compare performance across sites. Beambox's multi-location comparison interface is clunky according to G2 reviewers.

The CaptiFi Solution

CaptiFi's multi-venue dashboard lets you manage all locations from one place. Apply global splash page templates, compare cross-location metrics, and drill down into individual site performance.

Key Benefits

One login and one guest database across every location, with a venue picker on every page

Compare locations side by side in the Top Venues ranking, or view them all at once

Copy a splash design from one venue to another instead of rebuilding it

Each venue keeps its own timezone, so busiest-hour and footfall read in local time

Per-location offers, branding and WiFi settings when they need to differ

No cap on locations: one is included on every plan, extras are a flat monthly fee

Screenshots

See it in your dashboard

CaptiFi My Locations page showing three venues, each with its WiFi network, session length and timezone, and buttons to edit its splash page or copy a design — Every venue on one screen, each with its own settings.

Every venue on one screen

Each venue is a card carrying the things you actually need to check: its WiFi network name, session length, its own timezone, and whether it is configured and online. From here you edit that venue's splash page, preview exactly what its guests see, or copy a design straight across from another site. Adding the fourth venue works the same way as the second.

Per-venue network, session length and timezone
Copy a splash design from one venue to another
Search, filter by status and sort once the list grows

CaptiFi Top Venues chart comparing guest volume across three venues side by side — Venues ranked side by side for the period you picked.

Compare locations without exporting anything

Top Venues ranks your sites against each other for whatever date range you are looking at, so the question "which of these is actually working" has an answer on screen rather than in a spreadsheet. Every other report on the analytics page can be read either across all venues at once or for one venue at a time, using the picker in the top bar.

Guest volume per venue, ranked, for any date range
Switch between all venues and a single site anywhere

What is multi-venue guest WiFi management?

Multi-venue management means running the guest WiFi for several locations from one login: one guest database, one set of campaigns, one place to compare how each site is doing, while each site keeps the parts that genuinely differ. In CaptiFi every page carries a venue picker, so you move between one site and all of them without logging out or switching accounts, and a guest who visits two of your locations stays one person with two visits rather than becoming two contacts.

How many locations can one account hold?

There is no cap. One location is included on every plan and each additional location is a flat monthly fee, charged in your own currency. Adding a venue reconciles your subscription immediately, and so does removing one, so you are never paying for a site you have closed. The guest records a removed site captured stay in your database, because taking hardware out of a building should not delete the marketing list it built.

Do I have to rebuild the splash page for every site?

No. Build a design once and copy it to another venue, then change only what differs: the venue name, the offer, the background. Copies are deliberately independent rather than linked to a master template, which is the safer behaviour for a group: a seasonal change at one site can never silently rewrite the splash page at another.

Can I give a site manager access to only their venue?

Yes. Access is granted per venue, and it is separate from who pays for the site, so a manager can be given their own location while head office keeps the group view, and moving a venue between managers never touches your subscription. Everything they see, from the guest list to analytics to the AI assistant, is filtered to the venues they can access.

How it works

How to run guest WiFi across several locations

1

Add your first venue, then the rest

One location is included on every plan. Add each additional venue from My Locations and your subscription is reconciled straight away, so you only ever pay for the sites you have.

2

Set each venue's own timezone

Pick the venue's local timezone when you create it. Busiest hour, the footfall heatmap and the peak occupancy moment then read in local time, which matters as soon as you cross a timezone.

3

Build one splash design and copy it across

Design the first venue's splash page, then copy it to the others and change only what differs. Copies stay independent, so a change at one site never rewrites another.

4

Give each manager their own venue

Invite your team and grant access per venue. A site manager sees their location, head office sees the group, and access is separate from who pays for the site.

5

Report on one venue or all of them

Use the venue picker on any page to switch between a single site and the whole account. On Pro and above, the Top Venues card ranks every location side by side.

6

Market to the group or to one site

Your guest database is shared with a venue column, so a campaign can target every location or just one. The recipient count and the cost are shown per venue before you send.

Shared or per venue

What is shared, and what stays local

The question every group asks first. Marketing and billing are one thing; the building is not.

Shared across the account

Guest database: One list with a venue column. A guest who visits two sites is one person with two visits, which is what makes group-wide marketing work.
Campaigns and automations: Build once and choose which venues an email or text goes to, per campaign. The recipient count and cost are shown per venue before you send.
Audiences and segments: A saved audience can span every venue or target one, and its live count updates as guests arrive.
Billing and plan: One subscription for the account. Locations are a quantity on it, reconciled the moment you add or remove one.

Set per venue

Splash page design: Each venue has its own, and you copy a design across rather than pushing a master. Independent by design, so one site cannot rewrite another.
Timezone: Busiest hour, footfall and peak occupancy read in the venue's own local clock. The all-venues view falls back to UTC and says so.
WiFi hardware and network: Access points, session length, network name and controller connection are per site, so a mixed estate is normal rather than a problem.
Floor plan and zones: Upload each venue's own plan and place its access points, so the heat map reflects that building.

Plans

What multi-venue needs

Any plan

Add as many locations as you need. One is included and extras are a flat monthly fee each. Every venue gets its own splash page, hardware and guest capture, and the venue picker switches between them.

Pro and above

Compare venues side by side in the Top Venues ranking, and report on every location at once with the all-venues view. Below Pro the dashboard shows one venue at a time.

Per-location pricing is shown in your own currency on the pricing page.

FAQs

Multi-venue questions answered

How many locations can I manage from one CaptiFi account?

There is no cap. One location is included on every plan and each additional location is a flat monthly fee, shown in your own currency on the pricing page. Every location lives under the same login, so guests, campaigns and reporting stay in one place however many you add.

Can I compare my locations against each other?

Yes, on the Pro plan and above. The Top Venues card ranks every location by visits for the period you have selected, and the venue picker has an "All venues" option so the whole account reports as one. Below Pro the dashboard shows one venue at a time, chosen with the picker.

Do I have to build a splash page for every venue?

No. Build a design once and copy it to another venue, then change only what differs, such as the venue name, the offer or the background. Copies are independent by design: editing the original does not rewrite the copies, so a seasonal change at one site cannot silently alter another.

Do venues in different countries report in their own time?

Yes. Each venue carries its own timezone, and busiest hour, the footfall heatmap and the peak occupancy moment all read in that venue's local clock. Viewing all venues together falls back to UTC, because there is no single local time to use, and the chart says so.

Is the guest list shared across locations?

You get one guest database with a venue column, so a guest who visits two of your sites is one person with two visits rather than two contacts. That is what makes group-wide marketing work, and you can still filter or export by venue whenever you need a single site.

Can staff be limited to one venue?

Yes. Team members are invited per account and access is granted per venue, so a site manager sees their own location while head office sees everything. Access is separate from billing ownership, so moving a venue between managers does not touch your subscription.

What happens to a venue if I remove it?

Your per-location fee is reconciled straight away, so removing a site stops the charge for it. The guest records it captured stay in your database, marked to that venue, so removing hardware from a site never deletes the marketing list it built.

What Our Customers Say

CaptiFi completely changed my business. Before, every guest was a one-time booki...

CaptiFi completely changed my business. Before, every guest was a one-time booking. Now I have a direct line to thousands of people who've stayed in the plane. I can offer them return deals, send updates about new features, and keep them engaged. My repeat booking rate went from almost zero to 35%. It's been incredible.

J

Johnny Palmer

Owner, PytchAir Boeing 727 Airbnb

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